Rivac LabsChief of Staff
Founders and executives drown in the same way: too many inbound requests, too many half-finished processes, and no single point accountable for making sure decisions actually get made and followed through. This service acts as an embedded chief of staff — triaging what reaches the executive's desk, owning the cross-functional processes that otherwise fall through the cracks, and tracking decisions from 'discussed' to 'done.' It's built for leaders who need leverage, not another meeting, and who are losing hours a week to coordination work that doesn't require their judgment. The result is an executive calendar and inbox that reflect actual priorities, and a company where decisions don't quietly die in a Slack thread.
How We’d Approach This
A clear, staged plan — not a black box
- 1
Shadow the executive for a set period to map where their time and attention actually go versus where it should.
- 2
Take over one high-friction process — meeting prep, decision tracking, or inbound triage — as a contained pilot.
- 3
Review what changed with the executive: hours reclaimed, decisions closed out, what to hand off next.
- 4
Expand into full chief-of-staff coverage with documented routing rules and a weekly operating rhythm.
What You Get
Deliverables from this engagement
- A time-and-attention audit of the executive's current workload
- A documented triage and routing system for inbound requests
- A decision log that tracks items from discussion to close
- A weekly operating rhythm (agenda, prep, follow-through) your team keeps running
Six Ways We Could Architect This
Different engagement, different build — pick the shape that fits
There’s more than one way to deliver on this service. Browse a few of the ways we’d structure the work, depending on your speed, budget, and integration needs.
Ready to get started?
Tell us what you’re trying to get done and we’ll help you find the highest-leverage place to start — scoped small enough to prove itself before you commit to anything bigger.
Talk to us about Chief of StaffMost engagements like this start as a $500–$2,500 pilot — see full pricing.