Project & Program Management

Senior Project Manager

A spec is not a plan, the gap between "here's what we want" and a scoped, sequenced set of tasks a team can actually execute against is where most timelines quietly fall apart. This service takes your specs, however rough, and turns them into realistically estimated tasks with real dependencies and a schedule that accounts for the way your team actually works, not an idealized version of it. It's built for teams that have clear requirements but keep missing dates anyway, because scoping and sequencing never got the attention the requirements did. The result is a delivery plan you can hold people to, because it was built from how the work really breaks down instead of guesswork.

This is a capability we deliver for you as a service, not a role we’re hiring for.

How We’d Approach This

A clear, staged plan, not a black box

These are the service-specific steps inside our six-step process.

1
Review the specs and current backlog to find where scope is vague or estimates don't match past velocity.
2
Break one workstream into fully scoped, estimated tasks and run it for a sprint to validate the estimates.
3
Review actual velocity against the plan and recalibrate estimates and sequencing accordingly.
4
Manage the full schedule day to day, tracking progress and flagging slippage before it compounds.

What You Get

Deliverables from this engagement

A fully scoped, estimated task breakdown from the source specs
A realistic delivery schedule with dependencies mapped
A running progress and risk-tracking report
A recalibrated estimation baseline for future planning

Six Ways We Could Architect This

Different engagement, different build, pick the shape that fits

There’s more than one way to deliver on this service. Browse a few of the ways we’d structure the work, depending on your speed, budget, and integration needs.

Read all 6 architectures as text

Lean Fast-Start Architecture

Spec Intake

Raw Spec Document
PM Reads and Clarifies Gaps
Open Questions Logged

Manual Scoping

Spec Broken Into Tasks
Tasks Estimated by Hand
Dependencies Noted

Simple Schedule

Spreadsheet Gantt Chart
Sequenced by Dependency
Shared With Team

Daily Tracking

Daily Standup Update
Slippage Flagged Early
Schedule Adjusted

Cloud-Native / Managed Services Architecture

Spec Ingestion

Spec Uploaded to Cloud Workspace
Historical Velocity Data
Team Capacity Calendar

Managed Estimation

Task Breakdown in Linear or Jira
Story Point Estimation
Dependency Mapping Tool

Cloud Schedule Platform

Cloud Roadmap View
Sprint Planning Board
Automated Burndown Chart

Stakeholder Reporting

Velocity Dashboard
Risk and Slippage Report
Recalibrated Baseline

Event-Driven & Automation-First Architecture

Triggers

Spec Change Submitted
Sprint End Date Reached
Task Marked Blocked

Automated Replanning

Automation Rule Engine
Re-Scoping Workflow Triggered
Dependency Graph Recalculated

Automated Alerts

Slack Alert on Slip Risk
Auto-Created Blocker Ticket
Stakeholder Notified of Change

Sprint Rollover

Incomplete Tasks Auto-Rolled Over
PM Reviews Rollover List
Schedule Auto-Updated

Enterprise-Grade & Compliance-Ready Architecture

Change Control

Change Request Submitted
Change Control Board Review
Approved Scope Baseline

Baseline Schedule

Locked Schedule Baseline
Version-Controlled Schedule Document
Audit Trail of Revisions

Risk Register

Documented Risk Register
Weekly Risk Review
Escalation to Sponsor

Continuity

Backup PM Assigned
Handover Documentation
Governance Report to Leadership

AI-Augmented, Human-in-the-Loop Architecture

Spec and History

Raw Spec Text
Historical Task Durations
Team Velocity Data

AI Scoping Engine

AI Extracts Candidate Tasks From Spec
AI Estimates Effort From Historical Data
Draft Schedule With Dependencies

Human Approval Checkpoint

PM Reviews Draft Schedule
Approve Schedule
PM Adjusts Estimates and Sequence

Committed Schedule

Schedule Committed to Team
Actual Progress Logged
Estimation Model Recalibrated

Integration-Heavy / Ecosystem-Connected Architecture

Client Tooling

Jira or Linear
Time Tracking Tool
CI CD Pipeline Status
Finance and Budget System

Integration Connectors

Task Sync Connector
Time Sync Connector
Budget Sync Connector

Schedule Control Plane

Unified Task and Dependency Model
Progress and Burn Tracker
Risk and Slippage Detector

Sync Back

Updated Schedule Pushed to Jira
Burn Report Pushed to Finance
Alert Pushed to Slack

Ready to get started?

Tell us what you’re trying to get done and we’ll help you find the highest-leverage place to start, scoped small enough to prove itself before you commit to anything bigger.

Talk to us about Senior Project Manager

Most engagements like this start as a $500–$2,500 pilot, see full pricing.