Finance & Accounting

Bookkeeper & Controller

Every growing company eventually outgrows spreadsheets and ad-hoc bookkeeping, and the gap shows up first in the close, reconciliations that don't tie out, revenue recognized inconsistently, and a P&L nobody fully trusts. This service builds and runs the accounting backbone: a disciplined month-end close, bank and subledger reconciliations, GAAP-compliant treatment of revenue and expenses, and the internal controls that keep errors and fraud from slipping through unnoticed. It's built for founders and finance leads who need books that hold up to a lender, an auditor, or a due-diligence team without a last-minute scramble. The result is a close that lands on a predictable schedule and financial statements you can hand to anyone and defend line by line.

This is a capability we deliver for you as a service, not a role we’re hiring for.

How We’d Approach This

A clear, staged plan, not a black box

These are the service-specific steps inside our six-step process.

1
Audit the existing chart of accounts, past reconciliations, and close timeline to find exactly where the books break down.
2
Run a pilot close cycle in parallel with current books to benchmark discrepancies before changing anything live.
3
Review findings and proposed controls with leadership and sign off on the new close calendar and control checklist.
4
Take over the monthly close, reconciliations, and controls on a fixed schedule, with a documented process your team can audit anytime.

What You Get

Deliverables from this engagement

Documented month-end close calendar and checklist
Reconciled bank, credit card, and subledger accounts
GAAP-compliant financial statements (P&L, balance sheet, cash flow)
Internal controls documentation for audit or lender review
Clean, audit-ready books maintained on an ongoing basis

Six Ways We Could Architect This

Different engagement, different build, pick the shape that fits

There’s more than one way to deliver on this service. Browse a few of the ways we’d structure the work, depending on your speed, budget, and integration needs.

Read all 6 architectures as text

Lean Fast-Start Architecture

Source Data

Bank Transactions
Invoices and Receipts

Lean Bookkeeping Process

Categorize Transactions
Bank Reconciliation
Accounts Payable Entry
Accounts Receivable Entry

Month End Close

Trial Balance Review
Adjusting Journal Entries
Controller Sign Off

Reporting

Profit and Loss Statement
Balance Sheet
Founder Review Meeting

Cloud-Native / Managed Services Architecture

Connected Data Sources

Bank Feed Integration
Payroll Provider Feed
Payment Processor Feed

Managed Accounting Platform

Cloud Accounting System
Bank Rule Auto Categorization
Managed Reconciliation Module

Close Process

Automated Trial Balance
Controller Review Queue
GAAP Adjustment Layer

Reporting and Access

Financial Statement Dashboard
Investor and Lender Portal
Audit Ready Document Vault

Event-Driven & Automation-First Architecture

Triggers

New Bank Transaction
Invoice Received
Month End Date Reached

Automated Bookkeeping

Auto Categorization Rules
Auto Matching to Invoices
Auto Reconciliation Engine
Exception Queue for Review

Close Gate

Reconciliation Balanced
Flag Discrepancy to Controller

Automated Close

Auto Generate Trial Balance
Auto Draft Financial Statements
Controller Final Approval

Enterprise-Grade & Compliance-Ready Architecture

Controls Framework

Internal Controls Policy
Segregation of Duties
GAAP Compliance Standard

Access Control

Role Based Ledger Access
Approval Threshold Rules

Controlled Close Process

Reconciliation with Evidence
Adjusting Entry Review
Controller Sign Off
External Auditor Review

Audit and Redundancy

Immutable Audit Trail
Backup Ledger Copy
Annual Audit Report

AI-Augmented, Human-in-the-Loop Architecture

Financial Data Input

Bank and Card Feeds
Vendor Invoices

AI Bookkeeping Layer

AI Transaction Categorization
AI Anomaly Detection
AI Draft Reconciliation
AI Draft Journal Entries

Human Review Checkpoint

Controller Review and Approval
Manual Exception Handling

Release

Approved Financial Close
Statements Issued to Founder
Sent Back for AI Correction
Lender or Investor Delivery

Integration-Heavy / Ecosystem-Connected Architecture

Client Systems

Bank Accounts
Payroll System
Billing and Invoicing Tool
Expense Management App

Bookkeeping Core

General Ledger System
Reconciliation Engine

Ecosystem Integrations

CRM Revenue Data
Inventory Management System
Tax Filing Platform

Two Way Sync

Daily Feed Sync
Month End Data Export
Lender Reporting Feed

Ready to get started?

Tell us what you’re trying to get done and we’ll help you find the highest-leverage place to start, scoped small enough to prove itself before you commit to anything bigger.

Talk to us about Bookkeeper & Controller

Most engagements like this start as a $500–$2,500 pilot, see full pricing.